The academic catalog is a vital record for colleges and universities. Until the late 1980s, Oregon State University catalogs were published, distributed and archived solely in print format. With the advent of web and digital technologies, the Oregon State University Registrar’s Office also began placing an electronic version of the most recent catalogs online, while the Oregon State University Libraries provided access to earlier versions of the catalog through a subscription to College Source®, an online vendor for academic catalogs.
In 2006, the Registrar’s Office was looking for a home for its archive of digital files, while the escalating cost of serials forced Oregon State University Libraries to cut its subscription to College Source®. The two units collaborated to preserve and provide electronic access to the entire run (1866 to present) of Oregon State University academic catalogs in ScholarsArchive, the Libraries’ institutional repository. This article details this collaboration as well as the procedures and workflows for depositing digitized as well as born-digital files into ScholarsArchive (https://ir.library.oregonstate.edu/jspui/) We compare the number of patron requests pre- and post- catalog placement in ScholarsArchive and describe how this project led to the OSU Registrar’s Office placing additional university documents into ScholarsArchive.
Sue Kunda is the Digital Scholarship Librarian at Oregon State University Libraries. She oversees the digitization of campus and library collections and manages the institutional repository, ScholarsArchive@OSU. Elizabeth Nielsen is the senior staff archivist at Oregon State University Libraries. Her research interests include the arrangement and description of archival materials, providing online access to archival materials and moving images as part of archival collections.
Kunda, Susan A. and Nielsen, Elizabeth A.
"Providing Enhanced Access for the Oregon State University College Catalogs : A Case Study,"
Journal of Western Archives: Vol. 2
, Article 2.
Available at: http://digitalcommons.usu.edu/westernarchives/vol2/iss1/2