This document provides details on typesetting and layout requirements pertaining to final manuscript submission to Journal of Western Archives.

Formatting Requirements

  • Do not include a title page or abstract. (Begin the document with the introduction; a title page, including the abstract, will be added to your paper by the editors.)
  • Do not include page numbers, headers, or footers. These will be added by the editors.
  • Write your article in English.
  • Submit your manuscript, including tables, figures, appendices, etc., as a single file (Word or RTF files are accepted).
  • Page size should be 8.5 x 11-inches.
  • All margins (left, right, top and bottom) should be 1 inch (2.5 cm), including your tables and figures.
  • Single space your text.
  • Use a single column layout with both left and right margins justified.
  • Font:
    1. Main Body—12 pt. Times or the closest comparable font available
    2. Footnotes—10 pt. Times or the closest comparable font available
  • If figures are included, use high-resolution figures, preferably encoded as encapsulated PostScript (eps).
  • Copyedit your manuscript.
  • When possible, there should be no pages where more than a quarter of the page is empty space.

Additional Recommendations

Indenting, Line Spacing, and Justification

Indent all paragraphs. An indent should be 0.25 inches (0.6 cm).

Do not insert extra space between paragraphs of text with the exception of long quotations, theorems, propositions, special remarks, etc. These should be set off from the surrounding text by additional space above and below.

Don't "widow" or "orphan" text (i.e., ending a page with the first line of a paragraph or beginning a page with the last line of a paragraph).

All text should be left-justified (i.e., flush with the left margin—except where indented). Where possible, it should also be right-justified (i.e., flush with the right margin). "Where possible" refers to the quality of the justification. For example, LaTeX and TeX do an excellent job of justifying text. Word does a reasonable job. But some word processors do a lousy job (e.g., they achieve right justification by inserting too much white space within and between words). We prefer flush right margins. However, it is better to have jagged right margins than to have flush right margins with awkward intra- and inter-word spacing. Make your decision on whichever looks best.

Language & Grammar

All submissions must be in English. Except for common foreign words and phrases, the use of foreign words and phrases should be avoided.

Authors should use proper, standard English grammar. The Elements of Style by William Strunk, Jr. and E. B. White (now in its fourth edition) is the "standard" guide, but authors should also consult A Manual for Writers (Turabian), 7th edition.

Article Length

The minimum and maximum length of articles varies by content type as follows:

  • Research articles should be no longer than 15 to 20 pages
  • Case studies should be no longer than 15 to 20 pages
  • Work-in-progress should be no longer than 5 to 10 pages
  • Review essays should be no longer than 5 to 10 pages

Colored text

Set the font color to black for the majority of the text. We encourage authors to take advantage of the ability to use color in the production of figures, maps, etc., however, you need to appreciate that this will cause some of your readers problems when they print the document on a black & white printer. For this reason, you are advised to avoid the use of colors in situations where their translation to black and white would render the material illegible or incomprehensible.

Please ensure that there are no colored mark-ups or comments in the final version, unless they are meant to be part of the final text. (You may need to "accept all changes" in track changes or set your document to "normal" in final markup.)

Emphasized text

Whenever possible use italics to indicate text you wish to emphasize rather than underlining it. The use of color to emphasize text is discouraged.

Font faces

Except, possibly, where special symbols are needed, use Times or the closest comparable font available.

Font size

The main body of text should be set in 12pt. Footnote text should be set in 10pt.

Foreign terms

Whenever possible, foreign terms should be set in italics rather than underlined. For additional guidance, please see the A Manual for Writers (Turabian), 7th edition, section 22.2 (p. 312).


Headings (e.g., start of sections) should be distinguished from the main body text, with spacing above and below the subheading. Authors should use the subheading plan provided in Appendix A of A Manual for Writers (Turabian), 7th edition (p. 398).

Main text

The font for the main body of text must be black and, if at all possible, in Times or closest comparable font available.


Whenever possible, titles of books, movies, etc., should be set in italics rather than underlined.


Footnotes should appear at the bottom of the page on which they are referenced rather than at the end of the paper. Footnotes should be in 10 pt. Times or closest comparable font available, they should be single spaced, and there should be a footnote separator rule (line). Footnote numbers or symbols in the text must follow, rather than precede, punctuation. Excessively long footnotes are probably better handled in an appendix. All footnotes should be left and right-justified (i.e., flush with the right margin), unless this creates awkward spacing.

It is the author's obligation to provide complete references with the necessary information. All references should be made using footnotes in the body of the text in accordance with the guidelines in the A Manual for Writers (Turabian), 7th edition, Chapter 17.

Tables and Figures

To the extent possible, tables and figures should appear in the document near where they are referenced in the text. Large tables or figures should be put on pages by themselves. Avoid the use of overly small type in tables. In no case should tables or figures be in a separate document or file. All tables and figures must fit within 1.5" margins on all sides (top, bottom, left and right) in both portrait and landscape view.