Between 2011 and 2013 the Getty Institutional Records and Archives made its first foray into the comprehensive ingest, arrangement, description, and delivery of unique born-digital material when it received oral history interviews generated by some of the Pacific Standard Time: Art in L.A. project partners. This case study touches upon the challenges and affordances inherent to this hybrid collection of audiovisual recordings, digital mixed-media files, and analog transcripts. It describes the Archives’ efforts to develop a basic processing workflow that applies the resource-management strategy commonly known as “MPLP” in a digital environment, while striving to safeguard the integrity and authenticity of the files, adhere to professional standards, and uphold fundamental archival principles. The study describes the resulting workflow and highlights a few of the inexpensive technologies that were successfully employed to automate or expedite steps in the processing of content that was transferred via easily-accessible media and consisted of current file formats.
Cyndi Shein is the Assistant Archivist for the J. Paul Getty Trust Institutional Records and Archives. She cares for the analog and digital archives of the Trust and the Getty's programs: the Museum, Research Institute, Conservation Institute, and Foundation. She previously held positions at the University of California, Irvine Libraries Special Collections and Archives; the University of California, Santa Barbara Libraries; and the National Baseball Hall of Fame Museum Library and Archives. She earned an MLIS from San José State University in 2008 and a Digital Archives Specialist (DAS) certification from the Society of American Archivists in 2013.
"From Accession to Access: A Born-Digital Materials Case Study,"
Journal of Western Archives: Vol. 5:
1, Article 1.
Available at: https://digitalcommons.usu.edu/westernarchives/vol5/iss1/1